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video editor portal

Welcome to our new and improved centralized resource hub for all your video editing endeavors! We are excited to present you with this comprehensive portal that will serve as your go-to source for everything related to editing, delivering, adding effects, and more. With the aim of enhancing efficiency, organization, and collaboration, we have gathered all the essential tools and information you need in one convenient portal.

This portal will be regularly updated to ensure you have access to the latest and most relevant resources, keeping you at the forefront of creativity and innovation. Let's embark on this journey together, empowering our team to deliver exceptional video content like never before!

Account Management & Communication

You’ll have easy access to all the tools, accounts, and communication channels you need. Whether it’s connecting with the team or handling client interactions, everything is streamlined so you can focus on creating content without worrying about logistics.

  • Video Editing Team Meeting Link (Every Monday at 11:30am EST)

    Town Hall Meeting Link (Every Wednesday at 11am EST)

  • Please be informed that all client communications will be handled by the Head of the Video Department. If you receive any direct messages from clients, kindly forward them to the Head of the Photo Department for a prompt response.

    This will allow you to focus entirely on your editing work while ensuring that all client inquiries are addressed consistently and professionally.

  • Here's a guide for new editors:

    Communication Channels:
     - For quick responses, such as urgent queries or updates, utilize Slack.
    - For more formal communication or detailed discussions, use email.

    Questions on Revisions

    If you have any queries regarding the revisions you receive on Wipster, reach out to Julia@movemountains.co or amr@movemountains.co for assistance.

    Setting up Meetings with the Production Manager

    Utilize this link to schedule meetings with Yan, our production manager. These meetings should be treated as important and of high urgency. Yan's insights are valuable for smooth production processes.

    Click here to set up a time:

    Available Times

    Following these guidelines will help streamline communication and collaboration within the editing team.

  • Film Delivery Tracker Sheet

Q&A

  • Yes, meetings are required. Your attendance will be tracked and measured against the number of meetings you've missed since onboarding, and this will influence your tier score.

  • Please join the Zoom link at least 5 minutes before the meeting starts. Make sure your camera is on, and dress in creative casual attire. It’s important to stay interactive and engaged with ideas and energy throughout the meeting.

  • No, it’s recommended that you don’t use your phone for Zoom meetings as it appears unprofessional. Please join from a computer or laptop to maintain professionalism.

  • Be ready to ask questions, share ideas, and engage with the team. Interactivity and participation are highly encouraged to keep the meetings productive and lively.

  • If you are planning on missing a meeting, please let your team leader know beforehand and provide reasoning. Please be advised that this will affect your tier score for evaluation.

Editing Process Resources

This section covers your entire editing workflow. From selecting footage and creating highlight reels to mastering color grading in Final Cut Pro X or Premiere, you’ll have all the tools and guidance to deliver creative, polished videos that stand out.

Q&A

  • If a link has expired or been deleted, please fill out a ticket here to resolve the issue as soon as possible. Additionally, notify your team lead to keep them informed.

Workflow & Delivery

This outlines each stage of the production process—from internal revisions to final delivery. You’ll have clear guidelines on client expectations and service tiers, so you can smoothly navigate every project and deliver on time, every time.

  • To initiate the export process, click on the export button located at the top left corner. We provide our clients with two options for delivery.

    Video & Audio in Apple ProRes 422 format, saved as a .mov file

    Computer in H.264 format, saved as a .mp4 file.

    All video clips should be expired in 4k, 3840 x 1634 ratio.

    These are examples of how the exported files should be labeled:
    Groom + Bride (Highlight)
    Groom + Bride (Anniversary)
    Groom + Bride (XML)
    Groom + Bride (Client Revised 1)
    Groom + Bride (Ceremony Film)
    Groom + Bride (Teaser)
    Groom + Bride (Maid of Honor Speech)
    Groom + Bride (Mother + Daughter Dance)
    Groom + Bride (Documentary Film)

    Export the XML for each project that the client will receive. Additionally, zip the project file and move all of these files outside of the client project video folder. This ensures that we can access all projects in the future.

  • Wipster is the platform we use for revising our editors films before we deliver it to the client.

    Click here to access a video on how to upload your project to it.

  • Here are loom videos walking through the full delivery process:
    Video Delivery Pt.1
    Video Delivery Pt.2
    Video Delivery Pt.3

    Here are all the tabs that should be open for your delivery:
    Delivery Form
    Dropbox
    Dubsado Invoice (link on Quire)
    Production Sheet
    Vendors Sheet
    Vidflow
    Vimeo
    Youtube

  • Video Wedding

    Video Session Delivery

    Raw Timeline Delivery

    Livestream Pre Delivery

    Client Revision Delivery (Video)

    Video Outsourcing

    Podcast

    Social Media Post

    Super 8 Processing Form

    Super 8 Delivery

  • Hey,

    Thanks so much for reaching out! We are happy to provide you with revisions to your highlight. We offer one round of complimentary revisions which include adding/removing shots, color correcting, edits to audio. After the initial round of revisions changes are billed at our normal editing rate of $150/hr.

    Please be aware that the highlights are built around the song length and cannot be extended. If you are looking to have shots added that is done by substituting it for other shots. 

    If you are looking to change or add a song there will be a $750 fee applied and payment must be made in full before we start the editing process. Please remember that if you are asking for shots to be swapped out of the current highlight that we must take something out to add something in.

    Below is a review link that will allow you to click individual frames to leave your specific requests:

    (LINK)

    Here is your dropbox link to your raw footage if you are interested in reviewing it for specific moments you would like added (please leave clip names/numbers for reference).

    (LINK)

    Once you have completed the previous steps please fill out this revisions form, note that your edits will not be started until we have this form: Video Revision Form

    Depending on how busy we are in our current season, revisions can take some time. Please allow 6-10 weeks.

  • Please watch these examples on how to properly leave shooter feedback using loom:

    Julia's Example

    Amr's Example

  • Full Workflow Stream

Q&A

  • The phrase "I can't" isn’t part of our vocabulary! As video editors, we’re creative problem solvers. If you’re feeling stuck, try going with the flow of the song—music often helps dictate pacing and emotion. If there aren't enough clips, consider adjusting other sections or reusing moments creatively. Look closely at every clip, as you usually only need 2 to 4 seconds of a shot to make an impact. Think outside the box and remember, every challenge is an opportunity to enhance your skills and creativity. You've got this!

  • You are required to deliver at least one video highlight per week. This means downloading footage by Monday, having it ready for revisions by Wednesday or Thursday at the latest, and delivering the final product to clients by Friday. Please keep in mind that experienced editors are able to do 2 week!

Administrative Resources

Details like payments and studio locations are covered, so you’ll always know when and how things are handled. This section eliminates any logistical confusion, freeing you up to focus on your creative work.

  • Frequently Asked Questions: Payments for Contractors

    When will I receive payment for my work?

    Payments for contractors are made on a Net 30 basis, which means you will receive your payment 30 days from the delivery of the completed project.

    What does "Net 30" mean?

    "Net 30" refers to the payment term where your payment is due 30 days after the final delivery of the project. For example, if you deliver the project on September 1st, you can expect to receive payment by October 1st.

    How is the delivery date determined?

    The delivery date is the day when the project is finalized and submitted to the client. Once the project is officially delivered and accepted, the 30-day payment period begins.

    What happens if there is a delay in the project delivery?

    If there is a delay in the project delivery, the Net 30 payment term will begin from the new delivery date. Payment will be made 30 days from when the project is successfully delivered and accepted.

    How will I know when the project has been delivered?

    You will receive a notification once the project is delivered. This notification will include the delivery date, which you can use to calculate when your payment will be made.

    Who do I contact if I haven't received payment after 30 days?

    If you haven't received your payment after the 30-day period, please contact the payroll team at payroll@movemountains.co. They will assist you in resolving the issue.

    Can I request early payment?

    Currently, early payment requests are not accommodated. All payments are processed on the Net 30 schedule as outlined in your contract.

    How are payments processed?

    Payments are processed through the payment method you provided during onboarding. Please ensure your payment details are up to date in the portal to avoid delays.

    What should I do if I notice an error in my payment?

    If you notice any discrepancies in your payment, please reach out to the payroll team immediately with the details of the issue at payroll@movemountains.co. They will investigate and correct any errors as quickly as possible.

  • 560 Mineral Spring Ave. Pawtucket, RI 02860

    Entrance location

Q&A

  • Yes, you are welcome to edit in our studio! In fact, it’s often faster to transfer footage directly to your SSD drive from our servers. Feel free to choose a spot in the studio that works best for you.

  • The studio will be closed on the following holidays:

    1. Memorial Day

    2. 4th of July

    3. Labor Day

    4. Thanksgiving

    5. Day After Thanksgiving

    6. Christmas

    7. New Year's Day

    8. Day After Christmas

    9. MLK Day

  • Absolutely! You are all invited to our team outings. Let us know if you’d like to join—we encourage everyone to participate for team-building opportunities.

Assessment & Development

Here, you can track your growth, improve your skills, and find answers to common questions. The tier assessment and Q&A tools are designed to help you work independently, develop professionally, and continue refining your craft.

  • Below is the link where you can find detailed information and requirements for each tier. Click here for access.

    Tiers Presentation

  • Here is the link to fill out the tier assessment questionnaire:

    Tier Assessment Questionnaire

Q&A

  • We encourage all editors to strive for Tier 5! To get there, regularly evaluate your tier score and identify any weak points. Remember, your contributions significantly impact your tier points.

  • Advancing to a higher tier requires time and experience. Be patient with yourself as you work on refining your skills and progressively move up the tiers.

  • Tier assessments are based on accurate data and evaluations. If you have any questions or concerns about your assessment, please reach out to your team lead for clarification and support.